Everyone seems to be selling a workflow automation product lately. If you own or have owned a device from Apple, there is a very powerful Automator sitting right under your nose. But, you have to look for it and learn to use it. G Suite has one as well.

We are contemplating conducting some online webinars on the topic right after the first of the new year. If you want to learn more you can join a Linkedin group here, and there is more information on our website here.


Automate the tasks you do on your Mac—even if you don’t know any programming—by using built-in actions to create workflows.

Let your Mac do repetitive tasks for you

Do you need to make the same changes to multiple files, such as changing the filenames or copying and resizing images? What about archiving or backing up your important files? If so, you can create a custom workflow, add the actions you want, and have your Mac do the work for you. To create a new workflow, choose File > New, click Workflow, then click Choose.

Script your own actions

If the task you need to automate isn’t on the list of built-in actions, you can add your own scripts, such as AppleScript and JavaScript scripts, and shell commands to your workflow. Simply add the appropriate run script action to your workflow and enter your script code or shell commands.

Run a workflow

After you add your actions and configure the settings, you can try out your workflow by clicking Run.

  1. If the Log area is not displayed, choose View > Log.
  2. Click Run.As the workflow runs, the following occurs:
    • The workflow executes from the top, running each action in sequence.
    • Status messages appear in the Log area at the bottom of the window, telling you which action is running and when it is complete.
    • As each action completes, a green checkmark appears in the action.

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