§ 5709. Chain of Custody (COC) Protocol
(a) The laboratory shall develop and implement a COC protocol to ensure accurate documentation of the transport, handling, storage, and destruction of samples.
(b) The COC protocol shall require the use of a COC form that contains, at a minimum, the following information:
(1) Laboratory’s name, physical address, and license number;
(2) Distributor’s name, physical address, and license number;
(3) Unique sample identifier;
(4) Date and time of the sample collection;
(5) Printed and signed names) of the distributor(s);
(6) Printed and signed names) of the sampler(s); and
(7) Printed and signed names) of the testing laboratory employee who received the sample.
(c) Each time the sample changes custody between licensees is transported, are destroyed, the date, time, and the names and. signatures of persons involved in these activities sha11 be recorded on the COC form.
Proposed Regs. – October 19, 2018
Subsection (a)(1) and (a)(2) have been deleted. New subsection (a)(1) consolidated the requirements of former (a)(1) and (a)(2) and revised them for clarity, to provide requirements for the transportation of cannabis samples. This is necessary to ensure that the rules for the movement of cannabis goods in a vehicle are consistent throughout the regulations.
Subsection (a)(4), formerly (a)(5), has been amended to remove vehicle from the term alarm system. This is necessary for consistency with other sections of the regulations.
Subsection (a)(6), formerly (a)(7) of this section has been amended by clarifying and specifying that the compliance referred to, is regulatory compliance, and by removing the language pertaining to travel from the laboratory’s licensed premises when engaged in the transportation of cannabis goods. This is necessary to streamline the provision, as such language is unnecessary, in indicating that the laboratory employee may travel back to its own licensed premises.
Subsections (a)(7)-(a)(11) have been renumbered to account for the consolidation of subsections (a)(1) and (a)(2).
Subsection (b)(1) has been amended to require proof that the laboratory is the registered owner under the Vehicle Code for each vehicle used to transport samples. This change is necessary for consistency with changes made under section 5312.
Subsection (d) has been amended to clarify that the information licensees must provide to the Bureau is the information required under subsection (c) of the section. Subsection (d) has also been amended to incorporate by reference a form for licensees to use to submit to the Bureau the required notifications in this section.
The reference section has been revised to correct a typographical error.